Secretary IV (Top Secret Req'd)

Washington, VA

Secretary IV (Top Secret Req'd)

Category: Administration

Main location: United States, Virginia, Washington

Position ID: J0524-1462

Employment Type: Full Time

Position Description:

CGI Federal is seeking a skilled administrative professional to support the National Security Division (NSD) of DOJ.

Hourly wage: $26.03 hr. (non-negotiable)

CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level, experience and training, and licensure and certification. Compensation decisions are dependent on the facts and circumstances of each case.*

At CGI Federal we call our professionals “members” to reinforce that all who join our team are owners and empowered to participate in the challenges and rewards that come from building a world-class company. CGI Federal’s benefits include:

Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category

401(k) Plan and Profit Participation for eligible members

Paid Time Off (PTO)

10 Standard Holidays

Health & Welfare Benefits as determined by your Service Contract Act

This position is located in USA DC Washington -- USADCWAS01.

Your future duties and responsibilities:

  • Office manager for the Executive Officer; determine when new procedures should be implemented, collaborate approval and implement alternative solutions to ensure a productive work environment with minimal errors/flaws.

  • Revise or clarify administrative procedures to eliminate conflict or duplication.

  • Identify and resolve various problems that affect the orderly flow of work transactions with both internal and external parties.

  • Employ process improvement techniques to maintain expert skills to manipulate Microsoft software programs; e.g., Word, Excel, and PowerPoint.

  • Expert in the maintenance of an organized filing system and finalizing correspondence, statistical and managerial reports.

  • Ensure proper notifications and updates are disseminated to staff.

  • Inform executive management and other senior management with status updates as directed by the Executive Officer regarding FTE allocations and funding levels.

  • Provide Excel Spreadsheets or Microsoft Word charts that depict the latest information/updates from the department.

  • Serves as the Lead SharePoint Coordinator responsible for adding/removing new employees; hyperlinks, updates, and troubleshooting.

  • Maintains Executive Officer appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

  • Schedules meetings with internal and external stakeholders in coordination with Director’s and Principal Deputy Director’s Confidential Assistant and other members of the Organizational Management and Senior Management Teams.

  • Coordinates routine meetings between the Executive Officer and the Administration Division, staff and management, including booking conference rooms, reserving conference lines, drafting meeting agendas and taking and disseminating meeting notes.

  • Maintain Executive Officer’s Data Call Tracker to ensure timely completion of data calls for the Administration Division.

  • Tracks and logs incoming signature items and provides timely signing and routing

Required qualifications to be successful in this role:

  • Must have active TOP SECRET

  • Must be able to obtain DOJ MRPT

  • Due to the nature of the government contracts this position requires US Citizenship.

  • Legal administrative experience highly desired

  • SharePoint experience

  • Government contracting administration experience

  • Travel coordination

  • Highly competent with Microsoft office products: Excel, Word and PowerPoint

  • Extremely organized

  • Excellent communication skills

  • Ability to multi-task and prioritize

Hours: 9am-5:30pm Monday through Friday in office. (No telework)

Hourly Rate: $26.03/hour

CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level, relevant experience and training, and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case.

At CGI Federal we call our professionals “members” to reinforce that all who join our team are owners and empowered to participate in the challenges and rewards that come from building a world-class company. CGI Federal’s benefits include:

Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category

401(k) Plan and Profit Participation for eligible members

Additional benefits determined by your Service Contract Act:

Paid Time Off (PTO)

Paid Federal Holidays

Health & Welfare Benefits

Due to the nature of this government contract, US Citizenship is required.

#CGIFederalJob

What you can expect from us:

Together, as owners, let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

Come join our team—one of the largest IT and business consulting services firms in the world.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at USEmploymentCompliance@cgi.com . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.

We make it easy to translate military experience and skills! Clickhere (https://cgi-veterans.jobs/) to be directed to our site that is dedicated to veterans and transitioning service members.

All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.