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CGI Technologies and Solutions, Inc. Secretary IV- Administrative Specialist (COPS) in Washington, District Of Columbia

Secretary IV- Administrative Specialist (COPS)

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Secretary IV- Administrative Specialist (COPS)

Category: Administration

City: Washington, District of Columbia, US United States

Position ID: J0821-2933

Employment Type: Full Time

Position Description:

CGI Federal is seeking a Administrative Specialist to support the COPS division of DOJ in Washington, DC.

Your future duties and responsibilities:

The Administrative Specialist will work closely with the On-Site Supervisor assisting in daily assignments; tasks shall include writing and editing departmental documents such as program guides and award manuals, program and process fact sheets and/or other published documents. Complete data processing quality checks, and perform and oversee grants administrative tasks (e.g., reviewing agency progress reports and close-out documentation) as required; will perform budget reviews, identify programmatic and compliance issues on various grant reports, and assist with grantee outreach.

Administrative Specialist must have the ability to:

  • Review progress reports and conduct necessary outreach to either the grantee or a COPS Grant Program Specialist. Look for programmatic issues as well as user issues

  • Put together FOIA requests for upper management. This is basically going into the system and pulling the requested documents and putting together zip folders

  • Pull drawdown history and send them to management

  • Find errors in the progress report system and come up with possible solutions

  • Create excel spreadsheets with information regarding grantee information. For instance, create a spreadsheet with all Alaska tribes and their funding history

  • Train new members on the different systems and provide them with the necessary steps to complete their tasks

Required qualifications to be successful in this role:

• Education – high school or equivalent.

• General Experience – 2 years of progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.

• Specific Experience – 1 year experience that provides the particular knowledge, skills, and abilities to perform successfully the duties of the position to coordinate a wide-variety of clerical duties.

Must be able to successfully pass a CGI Federal background investigation

Must be able to obtain DOJ MRPT clearance

Bachelors degree preferred

What you can expect from us:

Build your career with us.

It is an extraordinary time to be in business. As digital transformation continues to accelerate, CGI is at the center of this change—supporting our clients’ digital journeys and offering our professionals exciting career opportunities.

At CGI, our success comes from the talent and commitment of our professionals. As one team, we share the challenges and rewards that come from growing our company, which reinforces our culture of ownership. All of our professionals benefit from the value we collectively create.

Be part of building one of the largest independent technology and business services firms in the world.

Learn more about CGI at .

No unsolicited agency referrals please.

CGI is an equal opportunity employer.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned .

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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Qualified applicants with arrest and conviction records are welcome to apply.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.