Secretary III - COPS

Washington, DC

Secretary III - COPS

Category: Administration

Main location: United States, District of Columbia, Washington

Position ID: J0624-0358

Employment Type: Full Time

Position Description:

CGI Federal is seeking an Administrative Specialist to support the COPS division of DOJ. This position is located in Washington, DC.

Your future duties and responsibilities:

The Administrative Specialist will work closely with the On-Site Supervisor assisting in daily assignments; tasks shall include writing and editing departmental documents such as program guides and award manuals, program and process fact sheets and/or other published documents. Complete data processing quality checks, and perform and oversee grants administrative tasks (e.g., reviewing agency progress reports and close-out documentation) as required; will perform budget reviews, identify programmatic and compliance issues on various grant reports, and assist with grantee outreach.

The Administrative Specialist must have the ability to:

  • Provide callers with a broad array of assistance and information on award programs and other COPS related topics (e.g., provide technical assistance with user passwords).

  • Take orders by phone or email for COPS publications, and enter data into Tracks (or other COPS IT Systems).

  • Provide assistance with Monitoring site visit reviews and reports; provide assistance with application reviews, review progress and closeout reports and make follow up contacts as needed, provide assistance with award modifications and extensions, assist with grantee outreach providing callers with a broad array of assistance and information on awards and other COPS programs.

Required qualifications to be successful in this role:

• Editing and proofreading skills required.

• Knowledge and understanding of administrative support functions.

• Required to be proficient in office products, such as internet/intranet, Word, Excel and PowerPoint for secretarial/word processor/spreadsheet/data base/power point requirements. Must be able to save, retrieve, edit, and present text, spreadsheets and/or charts. Prepares in final format, correspondence, statistical and managerial reports.

• Must be proficient in grammar, spelling and punctuation and is also required to produce printed materials accurately.

• Education – Bachelors highly preferred

• General Experience – 2+ years of progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.

– 1 year experience that provides the particular knowledge, skills, and abilities to perform successfully the duties of the position to coordinate a wide-variety of clerical duties.

Must be able to successfully pass a CGI Federal background investigation

Must be able to obtain/maintain a DOJ MRPT clearance

Candidates may be required to provide a writing sample.

Hourly Rate: $24.69/hour

CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level, relevant experience and training, and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case.

At CGI Federal we call our professionals “members” to reinforce that all who join our team are owners and empowered to participate in the challenges and rewards that come from building a world-class company. CGI Federal’s benefits include:

Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category

401(k) Plan and Profit Participation for eligible members

Additional benefits determined by your Service Contract Act:

Paid Time Off (PTO)

Paid Federal Holidays

Health & Welfare Benefits

Due to the nature of this government contract, US Citizenship is required.

#CGIFederalJob

Skills:

  • Data Entry

  • Document Management

  • Detail-oriented

What you can expect from us:

Together, as owners, let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

Come join our team—one of the largest IT and business consulting services firms in the world.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at USEmploymentCompliance@cgi.com . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.

We make it easy to translate military experience and skills! Clickhere (https://cgi-veterans.jobs/) to be directed to our site that is dedicated to veterans and transitioning service members.

All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.