Administrative Assistant
Category: Administration
Main location: United States, New York, New York
Position ID: J0923-1007
Employment Type: Full Time
Position Description:
Required to be in the office 2 - 3 days a week and the remaining days will be remote.
CGI Federal’s Housing Sector team that partners with public housing authorities (PHAs) and the U.S. Department of Housing and Urban Development (HUD) to assist in the provision of affordable housing has an opening for an Administrative Assistant located in New York, NY.
This is an opportunity to join an energetic team with a collaborative management group and work with affordable housing providers. New team members receive in-depth training to prepare them for their role. Additional training and professional development opportunities are also available, for both the affordable housing industry, and general business skills.
The Administrative Assistant is responsible to provide a full range of complex and confidential administrative and secretarial services to executive management and project members. Within broad Housing Authority policies and procedures, this employee is expected to be detail oriented and to exercise a high degree of initiative and independent judgment in prioritizing and executing administrative work relating to the daily operations of the authority.
Your future duties and responsibilities:
Required to be in the office 2 - 3 days a week and the remaining days will be remote.
• Screen telephone calls to determine nature of business and inquiry.
• Respond to inquiries and complaints and personally resolve matters.
• Write letters, memoranda, newsletters, and notices independently.
• Schedule appointments/meetings, maintain calendar, and book travel arrangements.
• Research, compile and organize information necessary for the completion of reports and practices; may prepare analyses.
• Take minutes of management meetings and organize notes of discussion into summarized statements and prepare agenda.
• Maintain a variety of office files, records, statistical data, including confidential materials.
• Handle and secure confidential information and release information to authorized parties.
• Perform routine clerical tasks such as filing, duplicating, photocopying and assembling bulk mail.
• Participate in Team meetings.
• Escalate all issues that need immediate supervisory attention.
• Adhere to all policies and procedures.
• Work closely with project team members to provide high level of customer service.
Required qualifications to be successful in this role:
• High school diploma/GED.
• At least one to four (1 to 4) years of substantial, responsible administrative support experience, which includes exercising initiative and independent judgement within broad parameters of legal, policy, and procedural guidelines.
• Modern office practices and procedures.
• Proficient in Microsoft Office products.
• Desktop publishing, notary license, and general knowledge of the mission of a housing authority and the population it serves is highly desirable.
• Must demonstrate excellent listening skills, presentation and public speaking skills and the ability to share information effectively to diverse groups.
• Must possess strong writing and communication skills to compose documents, reports and correspondence.
• Must have strong computer skills and be able to enter data in multiple electronic information systems.
• Due to the nature of this US government contract, US Citizenship is required.
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set level, experience and training, and licensure and certifications. To support the ability to reward for merit-based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $15.07 - $25.57.
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Skills:
Customer Service & Support
Detail-oriented
What you can expect from us:
Insights you can act on
While technology is at the heart of our clients’ digital transformation, we understand that people are at the heart of business success.
When you join CGI, you become a trusted advisor, collaborating with colleagues and clients to bring forward actionable insights that deliver meaningful and sustainable outcomes. We call our employees “members” because they are CGI shareholders and owners and owners who enjoy working and growing together to build a company we are proud of. This has been our Dream since 1976, and it has brought us to where we are today — one of the world’s largest independent providers of IT and business consulting services.
At CGI, we recognize the richness that diversity brings. We strive to create a work culture where all belong and collaborate with clients in building more inclusive communities. As an equal-opportunity employer, we want to empower all our members to succeed and grow. If you require an accommodation at any point during the recruitment process, please let us know. We will be happy to assist.
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Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.
CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at USEmploymentCompliance@cgi.com . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned .
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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.